Accounting Process
There are Four Functions of Accounting Staff that needed to fulfill. Here are the following:
Operation:
1. Daily encoding of transaction (i.e. Date, Job Order, Name of Customer, Kilos, Pieces, Total Transaction, Full Payment, Down Payment, Account Receivable {AR}, Account Receivable Payment {ARP}, Promo and Mobile No.) to excel sheets.
2. Encoding of Customers who claimed their laundry whether they paid or to pay their bill when claiming (i.e. Date, Job Order, Name of Customer, Kilos, Pieces, Account Receivable Payment {ARP}) to excel sheets.
3. Daily inventory of finished (packed) and unfinished (unpacked) laundry by reckoning Job Order No., Sort by ascending order, encode details (i.e. Date, Date, Job Order, Name of Customer, Kilos, Pieces, Total Transaction, Full Payment, Down Payment, Account Receivable {AR}, Account Receivable Payment {ARP}, Promo and Mobile No.) and encoding it to excel sheets.
4. Daily reckoning of Cash by adding Full payment, Downpayment and Account Receivable Payment.
Daily Attendance Report:
1. Daily recording of service staff's time-in and time-out.
2. Calculating actual manhours and peso value for direct labor.
3. Preparation of Payroll and Check Voucher for signature to signatories.
4. Double check Total Manhours, Cost of Living Allowance (COLA), Overtime (OT), Night Differential, Holiday and Deductions (i.e. Cash Advances, Store Shortages and Cash Shortages).
Accounting:
1. Daily recording of Sales and Expenses Report.
2. Daily SMS of DTR to owners (i.e. Kilos, Transaction Sales, Actual Cash and Shortages/Overages).
3. Daily journal of Revenue to Revenue Voucher (RV) and Journal Voucher (JV) for adjustments and other non-cash transactions.
4. Daily journal of entries to Accounting Software System all written accounting journals recorded to RV and JV.
Cash Flow:
1. Daily update of Cash Position by encoding cash deposits to excel sheets.
2. Forecasting of weekly check issuances (i.e laundry supply and petty cash), and other bills to be paid within the week.
3. Preparation of Check Voucher after updating Cash Position excel sheets both deposits and check issuances with remaining balance left.
4. Recommend to owner/s check issuances within the week according to cash availability upon looking updated Cash Position Excel Sheet.
5. Never issue a check without balance left unless funded by the owner/s. Or balance left is sufficient to fund the check issuances.
6. All Check Vouchers/Checks issued should be considered out when issued and never consider it as it is there upon seeing bank statement.
Weekly Fund Forecast to Finance Operation:
Week1 (1-7) 18,100.00
Petty Cash 2,400.00
Laundry Supply 5,000.00
LPG 1,600.00
Direct Labor 9,100.00
Week2 (8-14) 23,660.00
Petty Cash 2,400.00
Laundry Supply 5,000.00
LPG 1,600.00
Direct Labor 9,100.00
BIR, SSS, Philhealth and Pag-ibig 4,560.00
Alcantara Accounting 1,000,00
Week3 (15-21) 30,790.00
Petty Cash 2,400.00
Laundry Supply 5,000.00
LPG 1,600.00
Direct Labor 9,100.00
Light and Water 10,730.00
BIR 1,960.00
Week4 (22-30) 45,100.00
Petty Cash 2,400.00
Laundry Supply 5,000.00
LPG 1,600.00
Direct Labor 9,100.00
Salary 10,000.00
Rent 17,000.00
Total Operation Expense: 117,650.00
Please maximize time doing these Four Function tasks when time-in and all of our personal time such browsing over internet using facebook, tweeter or instagram should be out except during breaktime and time-out, in order to maximize productivity and avoid surprises when ask by the owner/s.
1. Daily encoding of transaction (i.e. Date, Job Order, Name of Customer, Kilos, Pieces, Total Transaction, Full Payment, Down Payment, Account Receivable {AR}, Account Receivable Payment {ARP}, Promo and Mobile No.) to excel sheets.
2. Encoding of Customers who claimed their laundry whether they paid or to pay their bill when claiming (i.e. Date, Job Order, Name of Customer, Kilos, Pieces, Account Receivable Payment {ARP}) to excel sheets.
3. Daily inventory of finished (packed) and unfinished (unpacked) laundry by reckoning Job Order No., Sort by ascending order, encode details (i.e. Date, Date, Job Order, Name of Customer, Kilos, Pieces, Total Transaction, Full Payment, Down Payment, Account Receivable {AR}, Account Receivable Payment {ARP}, Promo and Mobile No.) and encoding it to excel sheets.
4. Daily reckoning of Cash by adding Full payment, Downpayment and Account Receivable Payment.
Daily Attendance Report:
1. Daily recording of service staff's time-in and time-out.
2. Calculating actual manhours and peso value for direct labor.
3. Preparation of Payroll and Check Voucher for signature to signatories.
4. Double check Total Manhours, Cost of Living Allowance (COLA), Overtime (OT), Night Differential, Holiday and Deductions (i.e. Cash Advances, Store Shortages and Cash Shortages).
Accounting:
1. Daily recording of Sales and Expenses Report.
2. Daily SMS of DTR to owners (i.e. Kilos, Transaction Sales, Actual Cash and Shortages/Overages).
3. Daily journal of Revenue to Revenue Voucher (RV) and Journal Voucher (JV) for adjustments and other non-cash transactions.
4. Daily journal of entries to Accounting Software System all written accounting journals recorded to RV and JV.
Cash Flow:
1. Daily update of Cash Position by encoding cash deposits to excel sheets.
2. Forecasting of weekly check issuances (i.e laundry supply and petty cash), and other bills to be paid within the week.
3. Preparation of Check Voucher after updating Cash Position excel sheets both deposits and check issuances with remaining balance left.
4. Recommend to owner/s check issuances within the week according to cash availability upon looking updated Cash Position Excel Sheet.
5. Never issue a check without balance left unless funded by the owner/s. Or balance left is sufficient to fund the check issuances.
6. All Check Vouchers/Checks issued should be considered out when issued and never consider it as it is there upon seeing bank statement.
Weekly Fund Forecast to Finance Operation:
Week1 (1-7) 18,100.00
Petty Cash 2,400.00
Laundry Supply 5,000.00
LPG 1,600.00
Direct Labor 9,100.00
Week2 (8-14) 23,660.00
Petty Cash 2,400.00
Laundry Supply 5,000.00
LPG 1,600.00
Direct Labor 9,100.00
BIR, SSS, Philhealth and Pag-ibig 4,560.00
Alcantara Accounting 1,000,00
Week3 (15-21) 30,790.00
Petty Cash 2,400.00
Laundry Supply 5,000.00
LPG 1,600.00
Direct Labor 9,100.00
Light and Water 10,730.00
BIR 1,960.00
Week4 (22-30) 45,100.00
Petty Cash 2,400.00
Laundry Supply 5,000.00
LPG 1,600.00
Direct Labor 9,100.00
Salary 10,000.00
Rent 17,000.00
Total Operation Expense: 117,650.00
Please maximize time doing these Four Function tasks when time-in and all of our personal time such browsing over internet using facebook, tweeter or instagram should be out except during breaktime and time-out, in order to maximize productivity and avoid surprises when ask by the owner/s.
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